Manage every member in one place.
Save hours every week with simple, secure membership management built for busy club volunteers. Pitchero helps clubs register members, manage membership data securely - all from one central system.
One secure, central database
No more spreadsheets, messy lists, or lost information — everything stored securely in one organised system.
About membership and registration
The Pitchero Membership database gives your club a smarter way to register, organise and communicate with players, parents, and volunteers — all in one secure platform. Say goodbye to spreadsheets and paper forms. Every member’s details live in a single online database that connects seamlessly to your club’s website, payments, fundraising, and team management tools.
It’s your club’s very own custom CRM.
Modernise your club membership in 3 steps - no technical skills required
Step 1
Create your free Pitchero club website, upload your membership database and/or invite members to join your club via your club website or mobile app.
Step 2
Create custom fields and registration forms and manage your own membership database (CRM). Share and control access with club officials and volunteers.
Step 3
Use your new club database to collect club payments, organise player availability and team selection, send instant app messages and much more!
Benefits of managing your club membership with Pitchero
Easy online registration
Create custom online forms so players and parents can register quickly from any device, reducing paperwork and saving volunteers hours of manual admin every season.
One central database
Store all member details, payments, registrations and contact information in one secure database, giving volunteers a clear, organised view of every player and parent.
Safe access
Control who can access membership data with flexible permissions, ensuring coaches and club officials only see the information they need to perform their roles.
Family accounts
Parents manage multiple children under one account, simplifying registration, communication and payments for busy families with players in several teams or age groups.
Age-group management
Players are automatically sorted into the correct age groups and teams based on birth date, saving volunteers hours during the busy registration period.
Renewals made simple
Renew returning members in a single click and invite new ones quickly, making the start of every season smoother and less stressful for club administrators.
Communication sync
Messages automatically reach the correct players, parents and teams using live membership data, removing outdated mailing lists and messy WhatsApp groups across the club.
Reporting and analytics
View registration trends, payment completion rates and member demographics instantly, helping clubs plan effectively and provide data for funding applications or league requirements.
Multiple membership
Create structured membership options such as junior, adult, family or concession, giving your club flexibility to support different groups with tailored pricing and requirements.
Mobile-friendly signup
Members can register and pay on any mobile device in under a minute, reducing barriers to joining and boosting overall registration completion rates.
Secure data
All membership information is protected with encrypted storage and industry-standard security, ensuring the club remains safe, compliant and trusted by families.
Back up
Your membership data is securely backed up, ensuring nothing is lost and your club can always recover information quickly if needed.
Key features your volunteers will enjoy
Registration forms
Create tailored online registration forms for players, parents and volunteers, collecting essential information from every member and reducing paperwork at the start of each season.
Custom fields
Add bespoke fields to capture exactly the information your club needs, ensuring registration forms fit every age group, team and membership category perfectly.
Integrated payments
Collect membership fees securely during registration with built-in online payments, increasing completion rates and reducing the need for volunteers to chase outstanding balances manually.
Central database
Store all registrations, payments and member information in one organised, secure database that volunteers can access easily to manage the club throughout the season.
Member verification
Quickly verify members by checking payment status, completed forms and consent requirements, helping coaches confirm eligibility and maintain compliance with league rules.
Secure access
Set permission levels so only authorised volunteers, coaches and officials can view or edit sensitive member data, protecting privacy and maintaining strong data security.
Data uploads
Import large member lists directly into Pitchero at the start of each season, speeding up setup and eliminating time-consuming manual entry work.
Data export
Export clean membership data for audits, league submissions, safeguarding checks or reporting, giving clubs full flexibility to use their information wherever needed.
Groups
Organise members into structured groups such as teams, squads, age bands or roles, making communication, reporting and administration far easier for volunteers.
Filters
Use powerful filters to quickly find specific players, teams or parents based on criteria like age, membership type or payment status, saving volunteers valuable time.
Tracking
Track who is fully registered, who has paid, and who still requires action, ensuring coaches only select eligible players for training or matches.
Data sharing
Collect medical details, emergency contacts and consent permissions securely online, ensuring vital information is accessible to coaches and helping the club meet safeguarding requirements.
Grow club membership with online registration and payments
Pitchero’s club membership system gives sports club officials powerful tools to attract new members, streamline registrations and increase revenue with far less administrative effort. By moving the entire signup process online, clubs make it quicker and easier for players, parents and volunteers to register, pay and stay involved. Mobile-friendly forms, family accounts and automatic renewals help remove barriers to joining, meaning more people complete their registration and more returning members renew each season.
Integrated payments play a crucial role in boosting club revenue. Membership fees, match subs and optional add-ons can all be collected securely during registration, increasing completion rates and reducing unpaid fees. Automated reminders mean club officials no longer spend hours chasing payments, and real-time reporting helps identify gaps early and take action quickly. By reducing admin, improving cash flow and making registration effortless, Pitchero helps clubs grow sustainably, attracting more members, generating more income and giving volunteers more time to focus on developing the club.
Register your members online with custom forms
Success stories
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More than just registration
Stop using multiple apps or spreadsheets to manage your club. Pitchero is designed for the whole club, from junior to senior, mens to womens. Create custom registration forms for each team and create flexible recurring payments for every type of membership. Pitchero will save your club volunteers hours of time and boost club revenue!
Pitchero is every club's safe, trusted, low risk solution
One solution
Stop using multiple apps or spreadsheets to manage your club. Pitchero is designed for the whole club from payment to team management, we have you covered!
Safe and secure
Control access to data, payments, membership and content. Share the work with club officials and volunteers and make big complex jobs, small manageable tasks.
Low risk
If a club officials leaves the club, your website, membership and payment processing are unaffected and can be handover to any new official or volunteer.
Frequently Asked Questions
Yes. Pitchero allows clubs to have multiple administrators, with different permission levels for committee members, coaches and volunteers. This makes it easy to share the workload while keeping your club organised and secure—so people only see and manage what's relevant to their role.
No. There's no limit to the number of members you can have on Pitchero. Whether you're a small grassroots club or a large multi-team organisation, the platform scales with you as your membership grows season after season.
Members can join through a simple online registration process via the Pitchero Club app or your club website. You can share a registration link, or invite members to register by email—so new players, parents and volunteers can sign up in just a couple of minutes.
Yes. You can import members using a spreadsheet, which is ideal if you're moving from another system or setting up for a new season. It saves time and helps you get your member database ready quickly, with as much detail as you need to include.
Yes. Pitchero lets clubs securely store important member information—such as contact details, roles and membership status—in one central system. Access is controlled by permissions, helping clubs stay organised and manage data responsibly.
Yes. Pitchero makes it easy to message members and send notifications to specific groups like teams, parents or volunteers. This helps ensure the right people receive the right information at the right time, without relying on multiple apps or message threads.
Yes. Pitchero supports online payments for memberships, subscriptions and other club fees. Members can pay securely online, reducing the need for cash handling and manual admin, helping clubs get paid faster and manage finances more efficiently.
Yes. Pitchero is built for clubs with a mix of players, parents, volunteers, coaches and non-playing members. You can assign roles and organise members so your club structure stays clear, and communications and access work as expected across the season.